Privacy Policy — Tanmia HR

Effective date: 03/11/2026

Tanmia HR is the internal human-resources app of Tanmia Group, for its employees only. Accounts cannot be created in the app: the company creates each employee's account, and employees sign in with the credentials it issues. This policy explains what the app collects, why, and how it is handled.

Data we collect

• Account and employment data: name, employee code, username, branch, job title, and direct manager.
• Precise location: read when the employee taps the check-in or check-out button, to confirm they are at their workplace. If the company turns on automatic check-out, the app also uses your location in the background, even when the app is closed or not in use, only while you are checked in, to confirm you are still at your branch and to record your check-out at the time you left if you are away longer than the company allows. This stops as soon as you check out yourself; after an automatic check-out it continues for up to 12 hours, to check you back in when you return to your branch. Your location is not tracked at any other time and is never shared.
• Attendance records: check-in and check-out times, lateness and early departures.
• HR records: leave, permission and salary-advance requests, payslips, evaluations, warnings, and uploaded documents.
• Device data: a token tying your sign-in to this device, a description of the device and browser, and IP address — used to keep you signed in and to let the company sign out a lost device.
• Notification token: issued by Google's Firebase Cloud Messaging to deliver notifications to your device, and, while you are checked in, silent messages that check your device is still connected and at your branch.

How we use it

To administer attendance, leave, permissions, salary advances, payroll and evaluations, and to notify you about your requests. We do not use your data for advertising, we do not sell it, and the app contains no ads.

Sharing

• Google (Firebase Cloud Messaging): solely to deliver notifications, and the silent messages described above, to your device.
• WhatsApp, via the GreenAPI service: some administrative notices are posted to internal company WhatsApp groups, and some may include an employee's name and a salary-advance amount.
• We share data with no one else unless required by law.

Security and storage

All data travels between the app and the company's servers over an encrypted (HTTPS) connection and is stored on the company's servers. App data is excluded from Google backup and phone-to-phone transfer, so the sign-in tied to your device cannot move to another phone. We retain data for 1 week.

Your rights

You can ask to access, correct, or delete your data by contacting Human Resources. You can turn off notifications or location permission at any time in your phone's settings; note that checking in requires location permission and, where automatic check-out is on, location allowed "all the time".

Children

The app is for the company's adult employees and is not directed at children.

Contact

Tanmia Group — Third ring road, Alrwesat. Misrata, Libya
Email: info@tanmia-group.com